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Create and manage your fleet structure

To correctly manage all the information and the documents about your machines, you can re-create your fleet structure on Piko. This way, it will be the easiest possible for you to search, update or edit information. Thanks to Piko’s AI, you can do this operation automatically and quickly. Let’s discover how.

Re-create your fleet with docs
Use a CSV or XLSX file
Add a model
Add an asset

Your fleet structure on Piko

Piko manages information about models and single assets. While, for instance, an operating manual is more likely to be associated with a model, an insurance certificate is for sure related to a single asset, defined by a serial number. In Piko, you will find a list of models corresponding to the models contained in your fleet, and for each of them, you’ll be able to see the single assets available. You can also browse the list of assets to go directly to the single piece of equipment you need to see.

Re-create your fleet with documents

The easiest way to manage your fleet structure on Piko is to use the document bulk-uploader to drop into the platform all the information about your machines. Piko will be able to read them and understand how your fleet is structured.

This way, you will find only the machines about which you need to manage docs, ordered in models and assets based on the type of documentation you have uploaded, with all the information that Piko has been able to recognize.  This process is automatic, but you’ll always be able to edit the structure as you like. With AI in asset management, it is so easy to create and manage the digital fleet.

Piko's AI reads and classify documents

Use a CSV or XLSX file

Piko experts are here to help you! Do you have your fleet structure already organized in a spreadsheet? Just send it to us after subscribing to Piko! We’ll cleanse and elaborate it for you and you’ll find your fleet structure directly on the platform.

Then, when you upload your documentation, Piko will automatically associate it with the machines already set on the platform.

Create a fleet structure with a file excel

Add a model

You can select “Models” from the Piko main menu. Here you can see the list of your already present models, searching or filtering them, and you can manually add another model just by clicking on the “Add” button.

Piko doesn’t need too much information to save your model: simply insert the brand and the name. You may have an internal reference to call your model which is not necessarily corresponding to the original model name. Don’t worry! Piko will suggest the correct model to choose and you can insert your internal reference model name to be sure to keep calling it the way you’ve always done. 

Add a single model on Piko

Add an asset

When you create a new model or when you edit an existing one, you can click on the “Add asset” button to add a new asset related to that specific model.

You need then to insert the asset’s unique serial number to identify it. You can also insert a reference code that is present on the machine (e.g., on the license plate). This way, it will be easier to associate a QR code with the machine when with the mobile app, just scanning both the QR and the identification code with the Piko mobile app.

Whenever you add or edit a model or an asset, you can manually add new documents related to them.

Add a single asset on Piko

Frequently Asked Questions

A document management solution can reduce costs by eliminating expenses associated with paper-based document storage, reducing time spent on manual document handling processes, minimizing errors, and optimizing resource utilization. Piko’s AI-driven document management solution enhances cost savings by replacing manual work with AI work, reducing errors and improving overall operational efficiency.

A document management solution improves quality by ensuring that accurate and up-to-date documents are easily accessible to relevant personnel, thereby reducing errors, improving decision-making, and facilitating compliance with quality standards. Piko’s AI-driven document management solution enhances quality by providing intelligent document classification and retrieval capabilities, ensuring that users have access to the right information at the right time.

A document management system works by capturing, storing, organizing, and retrieving electronic documents. It typically involves scanning physical documents to convert them into digital format, indexing them for easy retrieval, and implementing access controls to ensure security. Piko’s AI technology enhances document management systems by automating document classification and retrieval processes, improving overall efficiency and accuracy.

assets
Use only digits without dots or commas. Type or slide the number of assets you have to manage in your fleet
Working days saved

Save time and money with Piko.

Managing documents takes a lot of time. Let Piko do it!

Monthly price
Early bird sale, subscribe now and save € implementation fee
per month
per asset
per month
Early bird sale, subscribe now and save € implementation fee
Working days saved

Save time and money with Piko.

Managing documents takes a lot of time. Let Piko do it!

per month
per asset
per month
Early bird sale, subscribe now and save € implementation fee